Admin assistant
Interchange Gippsland

********************SWL OPPORTUNITY FOR 2020 *****************
WInterchange Gippsland is a community based and National Disability Insurance Scheme (NDIS) registered organisation. We believe in equality and have a vision of a community which values all people with a disability. We support people with a disability to achieve by developing a program to suit each persons’ goals, needs and wants. We welcome all people with a disability, of all ages.

Skills You Might Learn

Along with gaining greater understanding in the provision of support to people with a disability there are also broader learnings including;

• Communication
• Leadership
• Team Work and Collaboration
• Problem Solving
• Planning and Prioritising
• Interpersonal Skill
• Stakeholder engagement .

Typical Tasks & Duties

Under supervision and with support-
The student will be involved in various administrative functions of Interchange Gippsland and may assist in the various duties depending on their education stream. The student encourages and fosters a team focused ethos to achieve best outcomes for the Business Operations team and Interchange Gippsland as an organisation. The student also supports a responsive and customer focused culture towards both internal and external customers.
The duties and responsibilities may include but are not limited to the following:

Primary Roles
• Reception duties including answering incoming telephone calls, take messages and attend to walk-in customers
• Complete Open/Lock-Up of building each day
• Data entry and maintenance of new participants into TCM database. (New participants to be added within 24 hour turn around).
• Various administrative tasks including but not limited to scanning, photocopying, data entry and mail outs, newsletter development, marketing promotion, IT development.
• Maintain petty cash float and report to Administration Officer or Finance Co-ordinator on a monthly basis for reconciliation
• Maintain site facilities including office equipment such as printers and photocopiers
• Manage/liaise with contractors and suppliers
• Attend training and network meetings as required
• At all times to operate in accordance to Interchange Gippsland policies and procedures
• Displays a professional manner whilst representing Interchange Gippsland in the community

Student Requirements

• A positive attitude
• An interest in supporting people with varying disabilities
• Willingness to learn and take on feedback and advice
• Working with Children Check (if over 16 years)
• Maintenance of participant’s privacy and confidentiality.

Dress Requirements

Comfortable neat clothing appropriate for an office (Pants and shirt)

Special Transport Requirements

Student to arrange own transport. Interchange can assist in coordinating transport options if required.
• There is a public bus stop directly across from the building
• Morwell train station is 1 kilometre away

RELATED COURSES INCLUDE

• CHC20112 - Certificate II in Community Services
• CHC30112 - Certificate III in Community Services Work
• HLT32412 - Certificate III in Allied Health Assistance
• HLT33015 - Certificate III in Allied Health Assistance