Admin assistant
Sunraysia Community Health Services

Sunraysia Community Health Services (SCHS) is a not-for-profit organisation. SCHS takes a holistic approach to the needs of clients and the community with an emphasis on continuous quality improvement and excellence in service delivery based on the principles of collaborative primary care.

Do you have a keen interest in Business Administration in the Health Industry? A great opportunity is available at the Sunraysia Community Health Services (SCHS) to complete a work experience placement (WE Opportunity) with qualified experienced industry staff in Business Services in the Health Industry.

The professional office environment will give you the chance to experience many aspects of business administration whilst making a contribution to the day-to-day operation in a health and community service business administration environment.

The WE Opportunity is ideally suited to a Year 10 student or a VCE student.

Sounds like a pretty good employer to have on your resume doesn’t it? Make SCHS your next phone call.
Sounds like a pretty good employer to have on your resume doesn't it? Make Mildura Basketball Association your next phone call to find out more.

If you are interested in applying for this opportunity, please share this opportunity with your Careers Transition Pathway Officer or Careers Coordinator.

Skills You Might Learn

The student may have the opportunity to attain a broad range of skills while on work placement. These may include valuable employability skills such as:
- Communication.
- Teamwork.
- Punctuality.
- Presentation.
- Problem solving.
- Planning.
- Initiative.
- Hygiene.
- Follow instructions.
- Work under supervision.
- Industry specific OH&S.

The student may also attain vital industry specific skills which will relate to their secondary school studies they include:
- Hands-on practical experience.
- Observing and learning from industry qualified and experienced professionals.
- Working in real-life scenarios.
- Working with tools and equipment necessary to the occupation.
- Liaising and working with supervisors, colleagues, industry personnel, customers/clients and suppliers.

Typical Tasks & Duties

As a Administration Assistant, the student will observe and spend time under the direct supervision of experienced and qualified staff undertaking a variety of administrational tasks and duties relevant to the organisation.

Task and duties will include but may not be limited to:
- Greeting clients, customers and visitors.
- Answering the phone, taking a message, putting a call on hold, transferring calls.
- Incoming and outgoing mail.
- Fill out forms used within the business such as order forms.
- Produce simple documents such as letters and spreadsheets.
- Observe and assist with petty cash reconciliation.
- Assist with completion of the stationery/supplies order.
- Take notes then type and distribute them.
- Observe and assist with producing invoices and processing client payments.
- Learn the business’ filing system and file and retrieve documents.
- Use office equipment such as the fax, photocopier, shredder, laminator.
- Participate in OH&S management system in place at the workplace.
- Clean and tidy work areas.
- Other duties as instructed.

Student Requirements

Prior to the interview with the host employer, students are required to review the businesses web page and learn some background information on the organisation and what it is they do.

Students with a positive attitude towards the Allied Health Industry who are self-motivated, willing to listen and follow instruction are encouraged to consider a future WE Opportunity placement to develop skills learned from their school subjects relating to Business Services.

Whilst the student is attending the work placement they are expected to:
• Students must be interested in the “Insert industry-based subject’ and possess good communication skills.
• Students must be willing to spend periods of time observing and to undertake necessary tasks as requested.
• Dress appropriately.
• Maintain interest and participate in tasks and work duties.
• Be well mannered and behave in a respectful and responsible manner.
• Be punctual.
• Follow management instructions.
• Act in accordance with Occupational Health and Safety (OHS) requirements.
• Work within the team.
• Listen and take advice from fellow workers.
• Respect other people’s belongings.
• Keep a note pad and pen handy to take notes for their own reference.
• Demonstrate the skills they have developed through their course.
• Take their Logbook to the work placement every day.

Students will be requested to confirm pre placement requirements and onboarding information which will include vaccination history as instructed by the Host Employer. Vaccination requirements are mandatory with SCHS. Students may be required to undertake an internal SCHS training course.

Dress Requirements

The student must be well presented, clean and hygienic at all times.
• Neat professional casual attire is required.
• Flat, non-slip, enclosed work shoes.
• Denim, leggings, torn clothing and inappropriate slogans are not acceptable.

Personal Protective Equipment (PPE) appropriate to the tasks and duties carried out by the student, will be supplied by the Host Employer.

Special Transport Requirements

Public Transport is limited, students to check bus transport availability and or speak to parents/carer to organise transport prior to contacting employer.

CDC Victoria - Mildura: Ph: 5023 0274, Website: https://cdcvictoria.com.au/travel-information/timetables-and-maps/mildura/.