W116933 - Admin assistant

Admin assistant
Ararat Rural City Council

If you are interested in consuming this opportunity please contact CGLLEN on 03 5352 3266 or email swl@cgllen.org.au.
Ararat is a large regional centre north-west of Melbourne in the heart of Victoria. Strategically located at an important junction of several major highways, the city is a logical stopping off point for tourists exploring the nearby Grampians Ranges and Grampians Pyrenees wine regions.

The region is renowned for tourism, the production of world-class wines, agriculture and manufacturing, which collectively fire a buoyant regional economy. At Ararat Rural City Council students will be able to complete SWL placements that engage them in a wide variety of industry areas. This opportunity will provide a student with knowledge and experience, taking part in administrative duties in various roles with the team at Ararat Rural City Council Offices and the Information Centre.

Skills You Might Learn

Students may have the opportunity to attain a broad range of skills while on work placement. These will include valuable general employability skills such as:
- Effective communication.
- Teamwork.
- Problem solving.
- Initiative and enterprise.
- Planning and organising.
- Self-management.
- Learning.
- Technology.
- Liaising and working with colleagues, bosses, customers/clients, and suppliers.
Students may attain vital industry specific skills which will also relate to their studies such as:
- Hands-on practical experience.
- Observing and learning from industry qualified and experienced professionals.
- Working in real-life scenarios and environments.
- Working with tools and equipment necessary to the occupation and business.

Typical Tasks & Duties

Students will be responsible for the following tasks;

- Assisting Ararat Rural City Council trained staff with related administrative, customer service and human resource activities.
- Engaging with customers related to administrative duties as advised by Ararat Rural City Council trained staff.
- Completing all related administration tasks as assigned by Ararat Rural City Council trained staff.

Student Requirements

Students are encouraged to consider a SWL placement to develop skills learned from their VET course Information Technology and/or Business Administration.
The following requirements must be met;
- The students must have completed the Occupational Health and Safety (OH&S) module in Work Related Skills or the OH&S module in the relevant VET course.
- Students must adhere to strict Privacy and Confidentiality policy and procedures.
- Students are required to have a keen interest in business and local council operations.
- Students must have a willingness to learn and be able to follow instructions carefully and competently.
- Students must be willing to communicate clearly and work as a productive team member.
- Students must notify the workplace supervisor and the careers teacher of any planned or unplanned absences. This includes making a time to discuss extending the placement period if assessment requires a certain number of hours or days to be completed.
- Personal mobile phones are not required and should only be used out of work hours or on meal breaks.

Dress Requirements

Students undertaking a placement at Ararat Rural City Council Offices will be required to wear neat casual clothing as appropriate for an office space. Please discuss these requirements with the employer at the preplacement interview. All necessary Personal Protective Equipment required for undertaking duties will be supplied.

Special Transport Requirements

The student or the parent/guardian (where the student is under 18 years of age) is responsible for the student’s transport to and from the workplace. If it is proposed that the student may need to undertake vehicle travel with their employer and/or supervisor during the arrangement (including transporting the student to and/or from the workplace), the employer must complete the Structured Workplace Learning Travel and Accommodation Form. The student or the parent/guardian (where the student is under 18 years of age) must give their consent by also completing this form. If transport is presenting a problem, please contact CGLLEN to discuss available options and support that can be provided. Email: SWL@cgllen.org.au Phone: 03 5352 3266.


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Positions: 1 Position
ID Number: W116933
Location: Ararat - Explore Region
Mode/Type: Structured Workplace Learning (SWL)
Attendance: To be negotiated with Teacher, Student and Employer- Forms required before commencement are Ministerial Order 55 - Structured Workplace Learning Arrangements; Structured Workplace Learning Arrangement Form; and Structured Workplace Learning Guidelines for Employers. Visitor Information operating hours are Monday to Friday from 10am till 4pm. Council Office operating hours are Monday to Friday 8am till 5:15pm.
Added By: Central Grampians Local Learning & Employment Network


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